Arjaloz

Privacy Policy

 

Last updated: November 2024

Effective Date: January 2023

Arjaloz is committed to protecting your privacy. This notice describes how we collect and use personal information about you. This Privacy policy (“Policy”) is an integral part of the Arjaloz Terms of service (“Terms”). Any reference from the capital letter herein shall have the same meaning as Terms unless stated otherwise.

This notice applies to personal information that we collect in connection with our websites at Arjaloz.com and during the Services provision (“Websites”).

1. General terms

This notice also applies to personal information that is collected from you by our Customer Services team.

The data controller of your personal information collected through the Websites is Arjaloz Limited of Kyriakou Matsi 61A, Strovolos 2060, Nicosia, Cyprus.

Please read this notice carefully to understand how and why we are using your personal information.

2. The kind of information we may hold about you

We may collect, store, and use the following categories of your personal information:

• Personal contact details such as name, title, address, email address and telephone number.
• Date of birth.
• Country and language.
• Bank account, credit/debit card and payment information.
• Records of correspondence with you whether by telephone, email, social media or otherwise.
• Details of your visits to the Websites, and information about how your device has interacted with our Websites, including search and browsing history, the pages accessed and links clicked. 
• Information collected automatically from your device, including IP address, device type, operating system, unique device identification numbers, browser-type, broad geographic location (e.g. country or city-level location) and other technical information.

3. How is your personal information collected?

We collect information that you provide voluntarily. Certain parts of our Websites may ask you to provide personal information voluntarily, to register an account with us, to place an order with us, to subscribe to a service from us, to subscribe to marketing communications from us, and/or to submit enquiries to us.  We also collect information that you provide voluntarily to our Customer Services team, whether in writing or by telephone or email.

The personal information that you are asked to provide, and the reasons why you are asked to provide it, will be made clear to you at the point we ask you to provide your personal information.

We also collect some information automatically when you visit the Websites. Collecting this information enables us to better understand the visitors who come to our Websites, where they come from, and what content on our Websites is of interest to them.

Some of this information may be collected using cookies and similar tracking technology. We use cookies and similar tracking technology (collectively, “Cookies”)

4. Why do we collect your personal information?

The situations in which we will process your personal information are listed below:

• To ensure that the Websites are presented in the most effective manner for you and your device.
• To send you newsletters or catalogues or provide you with information, products or services that you request from us, or which we feel may interest you.
• To carry out our obligations arising from any contracts entered into between you and us.
• To check the authenticity of applications.
• To process refunds.
• To interact with you and handle and respond to communications with you.
• To notify you about changes to our service.
• To obtain and analyse your feedback as part of customer surveys.
• To monitor delivery and viewing of our newsletters to facilitate the improvement and optimisation of the delivery of the newsletter to you.
• To handle any disputes which we may have with you.
• To detect and/or prevent illegal or undesirable activities within the Websites.

Our legal basis for collecting and using the personal information described above will depend on the personal information concerned and the specific context in which we collect it, such as: (i) for the purpose of performing a contract with you, (ii) where the processing is in our legitimate interests and not overridden by your rights, (iii) where we have your consent to do so, or (iv) where we have a legal obligation to collect personal information from you.

If we collect and use your personal information in reliance on our legitimate interests (or those of any third party), this interest will normally be for our legitimate commercial interest, to operate the Websites and make these available to you as necessary to provide our products and services to you, for interacting with you, responding to your queries and maintaining good customer relations, for monitoring our communications with you, analysing customer behaviour and purchases, undertaking and optimising marketing and contacting you in respect of incomplete orders, operating our Gift List and digital voucher services, obtaining customer feedback, handling disputes, staff development and for the purposes of detecting or preventing illegal or undesirable activities.  We may have other legitimate interests and if appropriate we will make clear to you at the relevant time what those legitimate interests are.

If you have questions about or need further information concerning the legal basis on which we collect and use your personal information, please contact us.

5. Who might we share your information with?

We may share your personal information in the situations detailed below:

- Service providers

We share your personal information with third parties who provide services to us. The following activities all involve the processing of personal information and are carried out by third party service providers: website hosting, website optimization and analytics, edge caching services, payment processing, monitoring and optimisation of checkout reminder emails and marketing materials, customer survey services, hosting and maintenance of customer services case management platform, maintenance of call recording system, hosting and maintenance of social media platforms, document and information collaboration and sharing, IT services. Further details in respect of our third party service providers are available on request. Please contact us for further information.

All service providers are required to take appropriate security measures to protect your personal information. We do not allow third party service providers to use your information for their own purposes. We only permit them to process your personal data for specified purposes in accordance with our instructions.

- Law, legal rights and vital interests

We may also need to share your information with a law enforcement body, regulator, government agency, court or other third party where we believe disclosure is necessary (i) as a matter of applicable law, (ii) to exercise, establish or defend our legal rights, or (iii) to protect your vital interests or those of any person.

- Consent

We may share your personal information where you have specifically consented to such disclosure.

6. Do you transfer my information outside of the European Union?

We may transfer your personal information outside the European Economic Area (EEA). For example, our Websites are hosted on servers within Europe and the United States of America, and our third party service providers operate around the world.  We will only transfer your personal information outside the EEA if adequate protection measures are in place.  To ensure that your personal information does receive an adequate level of protection outside the EEA we use the following protection measures:

• Transferring to countries approved by the European Commission.
• Using model contractual clauses approved by the European Commission.

Further details in respect of protective measures used outside of the EEA are available on request. Please contact us for further information.

7. How long do we keep hold of your information?

We only retain your information for as long as necessary for the purposes described above, including for the purposes of satisfying any legal, accounting, or reporting requirements.

When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymise it or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which it has been processed, and whether we can achieve those purposes through other means, and the applicable legal requirements.

In some circumstances we may anonymise your personal information so that it can no longer be associated with you, in which case we may use such information without further notice to you.

8. What are your rights in connection with your personal information

Under certain circumstances, by law you have the right to:

• Request access to a copy of the personal information we hold about you.
• Request correction of any incomplete or inaccurate information we hold about you.
• Request erasure of information where there is no good reason for continued processing.
• Object to processing of your information where we are relying on a legitimate interest to process your information.
• Where we are processing your information for a particular purpose based on your consent, you have the right to withdraw your consent at any time.
• Request restriction to suspend our processing of your personal information.
• Request transfer of your personal information to another party which you have provided to us.
• Opt out of marketing communications which we send you at any time.

If you want to exercise any of these rights please contact us .

You will not have to pay a fee to exercise any of your rights, however we may charge a reasonable fee if your request is unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.

Please note that we may need to request information from you to confirm your identity and establish your entitlement to these rights.

If you are not satisfied with our processing of your personal information, you also have the right to make a complaint to the relevant supervisory authority. Please see here for the relevant contact details.

9. Change to this privacy notice

We may update this notice from time to time. When we update this notice, we will take appropriate measures to inform you, consistent with the significance of the changes.  We will obtain your consent to any material changes if and where this is required by law.

You can see when this notice was last updated by checking the date displayed at the top of this notice.

10. Contact us

This notice is overseen by the Data Protection Manager of the Arjaloz. 

If you have any questions, complaints or requests please make contact with our Data Protection Manager by email: support@arjaloz.com